Web Design Web Marketing

How to Manage a Large Amount of Content or Users Easy

Managing a large website with lots of content and users is an overwhelming task. It’s a full-time job for people who aren’t experienced with the tasks. Business owners will likely find themselves increasingly spending less time on what they love to do and more on managing the website related to the business.

There are many options for managing content and some of them are better than others. Your options and choices depend a lot on your technical abilities. Fortunately, some options for content management suit everyone’s needs.

Effectively managing content is an essential aspect of maintaining a business’s web presence. The quality of design, layout and content is largely dependent on the amount of time and work you put into the task. If your ability to manage content is lacking, the result will suffer due to the inefficient use of time. Effectively managing content for lots of users will revolutionize your company’s web interaction.

Selecting the right content management service platform is the difference between having a site that can perform all of the required tasks seamlessly and efficiently or having a laggy and poorly functioning site that no one enjoys visiting. CMS platforms have the capability to revolutionize your site’s quality and content delivery system. Which obviously translates into better reviews, more profit, and a more robust business.

Invest in a CMS Platform

When talking about effectively managing content, the solution is clear. Growing businesses with a large online following must invest in a CMS platform. CMS stands for content management system. CMS platforms are software suites that help web developers and Page managers with the management of the site’s content. There are many different forms of content that a page manager may wish to update to the site regularly. 

With many different kinds of files and features, CMS platforms make managing a site feature easier than ever before. However, you may need help from Eland Consulting, as companies like this can help organizations pick the right platform. Maintaining a web presence has become an ever more complex endeavor. 

With lots of different data formats, page types, apps, and features available, CMS platforms need to embrace certain aspects to provide a quality interface without spreading themselves too thin. There are many different CMS platforms available. And each one has its abilities and inabilities. All of them come with pros and cons.

Select a Platform With Features That Fit Your Needs

As mentioned previously, CMS platforms are typically geared differently from each other to strengthen their ability in their chosen niche. That means that the CMS customer needs to discriminate their own needs carefully before even considering a platform.

After a site’s needs have been thoroughly analyzed in detail, it’s time to investigate the platforms available to find the one that best suits your business’s particular needs.

There are several things that a site manager needs to consider before selecting their CMS platform. For example, if the site wants to rely on blogging and guest writing to increase their web presence, they need to ensure that their CMS platform is capable of managing a busy blog. There may be specific blog features that you require and they could be available only on a particular CMS software suite, such as WordPress.

Other features that may be required by a business include video or audio hosting, database features, advanced search options, HIPAA compliance, and special design functions. The list of available features and apps is never-ending.

Hosting Features Must Be Considered

Usually, a CMS platform is typically an online service that you subscribe to. And there are all kinds of hosting options available to you.

If you decide to go with WordPress, you’ll need to register your domain separately and then redirect your blog’s site address to your domain. When registering a domain, you can either register just the domain name or you can bundle domain hosting and domain name registration into a single service. If you decide to register your domain name separately, managing a WordPress site means you will need to maintain multiple online accounts.

If simplicity is what you desire, going with an all-inclusive CMS platform is likely to be more suitable for your needs. Having an all-in-one service means that you only need one password, you only need to make one payment, and you only need to learn one interface to manage all aspects of your business’s online platform.

So regardless of what service you go with, make sure you understand what’s involved regarding domain name registration, site hosting, and content management.

Some CMS Platforms Require A Developer

There are content Management systems designed for all levels of commerce and industry. These include some CMS systems that are user-friendly with a nicely developed graphical user interface. They may have access to 24/7 customer service chats and other features available to make your experience as easy as possible. However, those services come at a premium and the sites that offer user-friendly interfaces are typically designed for the individual or small business. If your organization is large and has significant needs that extend beyond the basic features, you’ll need to invest in something more professional.

Some of the most robust and flexible systems are also the hardest to use. These systems are for the pros. To use these CMS frameworks, professional developers need to be employed. However, there’s a great advantage with this variety of CMS platforms. It has much more capability and by design is required to be customized for your specific needs. CMS platforms that required developers to finish have the potential to be the most well-suited and efficient content Management systems available. That’s because they are fully customizable. However, developing a CMS platform for your company’s particular needs is not cheap. That’s why this option is usually undertaken by large companies.

Make Sure You Have Plenty Of Design Options

Most users will settle on a CMS platform that provides a graphical user interface and convenient site editing options. These kinds of CMS platforms are intuitive and allow almost anybody to make site edits without any hassle. This kind of feature provides the ability to stay up to date and make sure that your site is always fresh.

However, managed sites usually have limited design options. Going beyond what is available on the site increases the difficulty and makes the experience less user-friendly. So while a conveniently designed interface may be appealing and fun to use, it’s completely useless if you can’t build the site that you have in mind.

This means that you need to ensure that your CMS platform has plenty of website design features that allow you to get the look, feel, and performance that you need. Design features include many functional abilities such as embedding a video for audio and innovative ways, using scroll over boxes, and many other site features.

Ensure The Platform Is Easy To Use

Conversely, some CMS platforms tout their user interface but the user experience is less than stellar. Some older CMS platforms are unwieldy and difficult to use. There are many different problems that CMS platforms have that may hinder the user from completing their tasks. Laggy performance and glitchy site features are likely to waste your time and bring you to the breaking point.

There’s a lot you can do to prevent falling into the trap of a CMS platform with poorly written interfaces. One option CMS platform customers have is to read reviews online. Reading user reviews has a lot of potential in regards to ensuring you make the best decision. User reviews are typically honest and many different users experience different problems and issues. Reading user reviews increases the chance that you will encounter someone with your specific concerns and benefits You by providing an outcome.

Data Porting Options

Website management is all about data when it comes down to it. There are many different data formats and kinds of information that a website May possess. Manually entering mundane information is a huge waste of time and shouldn’t be necessary for 2021. Any self-respecting CMS platform should have a well-refined and convenient data porting system.

Data porting means that you can easily import or export information. While the most daunting data porting event is likely to be at the beginning or end of your CMS platform experience, some businesses rely on data boarding for their daily services. Data porting saves everybody a lot of time when you set up your CMS platform for the first time. It also makes transferring your data to a new CMS platform or a cloud service that requires user data to interact with your platform a lot easier and painless.

On the other hand, some businesses, especially retail, need to import data regularly. This can be in the form of SKUs or other expansive inventory tracking data sets. If your site deals with huge customer lists, you need to handle these in a wieldy way. That means you’re seeing as a platform must be able to seamlessly integrate these data sets into the proper tables and HTML pages.

Extensions And Add-ons Are A Must

Extensions and add-ons are important aspects of modern websites. Another thing to consider when determining your site’s needs and what you expect from your CMS platform is to consider your extensions and add-ons.

Extensions and add-ons add various features and maybe a mandatory prerequisite for your company’s online performance. However, despite their importance, they’re often overlooked. Nothing is worse than spending endless hours installing software, reading user manuals, following tutorials, porting data, designing HTML, and hammering out the finest details of your site only to realize that at the last second that your featured function is not working because of an extension incompatibility. Before you go to all the time and effort to develop your CMS platform for seamless content management, make sure that the CMS platform is compatible with all the essential extensions and add-ons that you intend to employ.


The final consideration that a page manager or business owner should consider is the price. The prices for various content Management systems vary widely. Some of them are extremely expensive and will range between 30 and $40,000 a year for a moderately sized organization. However, these content Management systems are typically for sites that work with large quantities of sensitive information. These include banking sites as they deal with very sensitive financial data, hospital pages as they deal with highly sensitive patient health information, and government sites.

Other CMS platforms, such as Wix, offer relatively robust content Management services for as little as $15 a month. However, sites like Wix are designed primarily as page builders. They offer an extremely easy-to-use interface that allows even the most novice computer user to develop their website. While they have many features available to import your themes, audio, photos and backdrops, and other commonly available features, they don’t provide domain name management and hosting features. On the other hand, Google domain also offers robust hosting and domain management. In this instance, Google domain and Wix work in tandem to provide a nearly seamless system that is streamlined to work together with little hassle from the user. Since the Google domain service is only $15 as well, this combination of CMS design and CMS domain hosting services is extremely affordable and capable. However, if you need Enterprise level features or have a lot of high-quality content to deliver, you’ll likely need something more industry-specific. And that will come with a price.

The cost of a CMS platform can vary greatly as can be seen by the previous examples. It can range from as little as $15 to as much as $40,000 or more. Of course, the capabilities of these services drastically differ from each other. And are features and functions are designed specifically to meet the needs of their target customer. So the range of affordability is present and with careful analysis, any user regardless of organizational structure and size should be able to find a CMS platform that meets all of their needs on the correct budget. If the money isn’t there, a tech-savvy page manager should still be able to produce a workable site with most of the required features for next to nothing. However, if it’s time to get serious, don’t mess around with novice user-level interfaces and get down and dirty with the big dogs.


Leave a Comment