Todoist Review: Is It the Best Task Manager App?

Consider these – more than a third of employees have experience burnout in their jobs while 80% of medical expenses are stress-related. Many point to a poor work-life balance as the culprit. Further still, the root causes are sloppy time and task management both at home and at the office.

Disorganization and mismanagement are facts of life and work and they do have dire consequences as statistics have proven time and again. Not only do they affect health but also productivity and efficiency whether you are doing small tasks or handling large teams. You need to consider tools like Todoist to help you along.

What is Todoist?

Todoist is a task management and to-do list software designed to help boost your productivity, set schedules, and organize tasks. It comes with several features to help you keep tabs on personal and work-related matters. These include keeping track and having a clear view of things like quickly adding to-do’s or tasks, setting task priority levels, and getting reminders and notifications.

You can personalize task views to adapt to your workflows through boards, filters, labels, and themes. Further, the software lets you simplify tasks and processes by allowing connection to your calendar, files, and emails for a centralized hub for all your work. For an easier assessment of things, you get to view how you’re progressing over time with productivity visualizations and activity history. This helps you stay on course and see how you’re nearer (or farther) from your goals.

Todoist works on all platforms and devices and boasts a user-friendly UI. It provides collaboration and sharing tools to ensure that you and your team are on the same page and on track. It also offers some of the lowest price sets, making it one of the most popular apps around in the task management category.

Check if you can get any special discount with our Todoist coupon code article.

Key Features

• Admin & member roles
• Automatic backups
• Calendar sync
• Collaboration
• Due dates
• Integrations
• Labels
• Priorities
• Projects
• Real-time data sync
• Reminders
• Tasks

Pricing

• Free for starters – 5 active projects
• Pro for power users – $5/month, 300 active projects
• Business for teams – $8/month/user, 300 active projects per member

Highlights

*All images in this article are from todoist.com

True multi-platform

Todoist can run on all types of devices and platforms. It is a cloud-hosted, web-based app that can be accessed by Windows, MacOS, and Linux machines. But if you prefer, there is also a desktop app you can download and install on these operating platforms. For users on the go, there are mobile apps for Android and iPhone/iPad devices. Furthermore, Todoist can be installed as an extension to your Chrome, Firefox, Edge, and Safari browsers or as add-ons for your Gmail and Outlook. You can carry it with you as a wearable app through Apple Watch and Wear OS,

Easy task organizer

More than just a list maker, Todoist is a proficient task manager that makes sure you don’t forget things and are properly reminded. You can quickly jot down and add items, send them to your inbox, and have the program organize them now or later. An intuitive date planner can let you set recurring tasks and see what’s on for the day, or what upcoming tasks are. All these – capturing and organizing tasks – are done in a matter of seconds.

Set priorities

Often what bogs down people is not knowing what to do first. Todoist can aid you in this area by letting you set priority levels, highlighting the most important tasks for the day. You can have important items at the forefront through labels and filters as well as reminders for time-sensitive tasks.

Collaboration tools

Goals are easier achieved when the load is shared by many. Todoist lets you easily collaborate and communicate with your team members and divide up tasks in the shared projects. You can delegate tasks, add comments to collaborators, set member roles, and get notified when tasks get completed or when members post comments.

Todoist boards

These are Kanban-style boards to visualize your progress. They offer a versatile and powerful method for organizing tasks whether you need surface-level insights or a deep understanding of how you’re going along with your tasks and projects. Dozens of customizable board templates are available to get you started.

Low Points

Not for project management

Understand that right from the get-go, Todoist makes it clear that it is not a project management program. It is a to-do list and task manager app which is an entirely different software category. PM programs are more robust and fully equipped with scheduling, time tracking, and issue management features, among others. These are not present in Todoist so don’t mistake it for a PM app.

Compatibility issues

Having multi-device and multi-platform capabilities can both be a blessing and a curse. Users will appreciate an app that can work on anything you access it from although it is hoped the app works flawlessly all the time. Some Todoist users have reported lags and slowdowns when using the app on one operating system but works fine with another. These are not widespread but just isolated issues.

Top Alternatives

Todoist may not meet your standards and requirements. If you are looking for a much simpler or even a sturdier and more feature-filled option, then have a look at the following:

• Monday.com – Complete work management platform with a free plan and four paid plans starting at $8/seat/month.
• Asana – Project management and collaboration app with a free plan and two premium plans starting at $13.49/user/month.
• Trello – Team and project management platform with a free plan and three premium packages starting at $6/user/month.
• Any.do – Multi-platform task and to-do list app with three premium plans starting at $4.49/month.
• MeisterTask – Team management platform for teams; comes with a free basic plan and three paid packages starting at $4.19/month.

Now, did we find Todoist the best task manager app in our assessment?

The Verdict

Todoist is not the best task manager and to-do list app around. However, it offers many compelling reasons to be among the crème-of-the-crop in its niche. It is easy to use, has a clear and simple interface, and has enough tools and capabilities to help you in your task management requirements.

It is not a project management solution, that’s clear enough. Hence, it does not carry tools for your PM needs. But it does well what it’s supposed to do – and that is to simplify task management. Teams from Netflix, Apple, NASA, and many other organizations found that out too well. So did more than a million other paying customers.

You too should experience what Todoist can do for you. Get started today. Simply sign up here for free.